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1. Introduction

Kappataf, operated by Konstantinos Tsaldaris ("Kappataf," "we," "us," or "Company"), is committed to protecting your privacy and ensuring you have a positive experience on our website aikappataf.com ("Site"). This Privacy Policy explains how Kappataf collects, uses, discloses, and safeguards your information in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Data Controller

Kappataf is the Data Controller responsible for your personal data, operated by Konstantinos Tsaldaris (Founder/Owner). For data privacy inquiries, please contact us at:

Email: privacy@kappataf.com
Website: aikappataf.com

3. Information We Collect

We collect personal data in the following ways:

3.1 Newsletter Subscription

When you subscribe to our monthly newsletter, we collect:

  • Email address

  • First and last name

  • Subscription date and time

  • Email engagement metrics (opens, clicks) - automatically tracked

3.2 Project Inquiry Forms

When you submit a project inquiry form for our services (3D Archviz, Motion & Ads, UE5 Projects, Digital Twins, Digital Casting with AI Actors), we collect:
•    Full name
•    Email address
•    Phone number (optional)
•    Company name
•    Project details and description
•    Service type of interest 
•    Budget range (if provided)
•    Timeline/project deadline

3.3 Website Analytics

Through Google Analytics, we automatically collect:

  • IP address

  • Browser type and version

  • Operating system

  • Device type

  • Pages visited and time spent on each page

  • Click behavior and interactions

  • Referral source

3.4 Advertising Data

Through Google Ads and Google Ads Remarketing, we collect behavioral data to:

  • Track ad impressions and conversions

  • Measure advertising effectiveness

  • Show targeted advertisements

  • Build audience segments

3.5 Blog & Embedded Content

Our blog may include embedded YouTube videos. When you interact with embedded YouTube content:

  • YouTube may collect viewing data (YouTube's Privacy Policy applies)

  • Engagement metrics are tracked

  • YouTube may set cookies

4. Purpose of Data Processing

We process your personal data for the following purposes:

  • To send you our monthly newsletter with updates, industry insights, and promotional content.

  • To respond to and manage your project inquiries

  • To provide quotes and service information

  • To analyze website traffic and user behavior through Google Analytics

  • To improve our website functionality, design, and user experience

  • To display relevant advertisements through Google Ads

  • To comply with legal obligations

  • To protect our website and users from fraud and security threats

5. Legal Basis for Processing (GDPR Article 6)

Our processing of your personal data is based on the following legal grounds:

Activity

Legal Basis

Newsletter

Consent (Article 6(1)(a))

Project Inquiries

Consent & Legitimate Interest (Article 6(1)(a) & (f))

Analytics & Cookies

Consent & Legitimate Interest (Article 6(1)(a) & (f))

Security & Fraud Prevention

Legitimate Interest
(Article 6(1)(f))

6. Data Recipients (Third Parties)

Your personal data may be shared with the following third parties:

6.1 Service Providers

  • Google Analytics - For website analytics and traffic analysis

  • Google Ads - For advertising and remarketing campaigns

  • Google Search Console - For website performance monitoring

  • YouTube - For embedded video content

  • Wix - Platform hosting and website management

6.2 Other Recipients

  • Our team members who handle customer inquiries

  • Email service providers for newsletter distribution

  • Legal authorities if required by law

7. Data Retention

We retain your personal data for the following periods:

Data Type

Retention Period

Newsletter Subscribers

Until unsubscribed or 3 years of inactivity

Project Inquiry Forms

Until project completion or 2 years, whichever is later

Analytics Data

26 months (Google Analytics default)

Cookies

See Cookie Policy section (typically 13 months)

8. Your Rights Under GDPR

Under the GDPR, you have the following rights:

8.1 Right of Access

You have the right to request a copy of the personal data we hold about you.

8.2 Right to Rectification

Describe the service and how customers or clients can benefit from it. This is the place to add a short description with relevant details, like pricing, duration and how to book. 

8.3 Right to Erasure

You can request deletion of your personal data under certain circumstances ("right to be forgotten").

8.4 Right to Restrict Processing

You can request that we limit how we use your data.

8.5 Right to Data Portability

You can request your data in a structured, commonly-used, machine-readable format.

8.6 Right to Object

You can object to processing of your data for marketing purposes and based on legitimate interest.

8.7 Right to Withdraw Consent

If we process data based on consent, you can withdraw that consent at any time without affecting the lawfulness of prior processing.
 

To exercise any of these rights, please contact us at: privacy@kappataf.com

9. Cookie Policy

Cookies are small text files stored on your device when you visit our website. We use cookies to enhance your browsing experience, analyze website traffic, and deliver personalized advertising.

9.1 Types of Cookies We Use

Essential Cookies

These cookies are necessary for the website to function properly. They enable basic functions like page navigation and access to secure areas.

Performance Cookies

We use Google Analytics cookies to collect information about how visitors use our site, including which pages are visited most often, how users interact with pages, and any errors that may occur.

Functional Cookies

These cookies remember your preferences and settings to provide a personalized experience on your next visit.

Marketing Cookies
Google Ads and Google Ads Remarketing cookies allow us to show you personalized advertisements based on your browsing behavior across different websites.

9.2 Cookie Details

Google Analytics

  • Type: Performance

  • Purpose: Analytics

  • Expiration: 26 months

  • Data Shared: Anonymized usage data, page views

Google Ads

  • Type: Marketing

  • Purpose: Advertising

  • Expiration: 13 months

  • Data Shared: Browsing behavior, conversion data

Wix

  • Type: Essential

  • Purpose: Website Function

  • Expiration: Session-based

  • Data Shared: Session identification

YouTube

  • Type: Functional

  • Purpose: Video Playback

  • Expiration: Varies

  • Data Shared: Video viewing data

9.3 Cookie Consent

We comply with GDPR requirements by obtaining your explicit consent before placing non-essential cookies on your device. When you first visit our website, a cookie consent banner will appear. You can:

  • Accept all cookies

  • Accept only essential cookies

  • Customize your cookie preferences

9.4 How to Manage Cookies

You can control and manage cookies in several ways:

10. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • SSL/TLS encryption for data in transit

  • Secure hosting through Wix

  • Regular security assessments

  • Limited access to personal data within our organization

11. International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Union (such as the United States by Google). These transfers are protected by appropriate safeguards, including Standard Contractual Clauses (SCCs) and adequacy decisions. By using our website, you consent to such transfers.

12. Contact Information

If you have any questions about this Privacy Policy or wish to exercise your rights under GDPR, please contact us:
 

Data Controller:
Kappataf, operated by Konstantinos Tsaldaris (Founder/Owner)

Email: privacy@kappataf.com

Website: aikappataf.com

Response Time: We will respond to your request within 30 days (as required by GDPR Article 12).

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any significant changes by posting the updated policy on our website with a new "Effective Date" and, if necessary, by sending you an email notification. Your continued use of the website after any changes constitutes your acceptance of the updated Privacy Policy.

14. Right to Lodge a Complaint

You have the right to lodge a complaint with your local Data Protection Authority if you believe we have violated your rights under GDPR. In Greece, you can contact the Hellenic Data Protection Authority (HDPA) at: https://www.dpa.gr/

Effective Date: 24.04.2026
Last updated on: 27.04. 2026

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Privacy
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